Last Updated: 01-June-2026
Welcome to Yourvatcalculator.co.uk (“we”, “us”, “our”).
We are committed to protecting your privacy and handling your personal information responsibly, transparently, and in accordance with applicable data protection laws.
This Privacy Policy explains how we collect, use, store, and protect information when you use our website, including our VAT Calculator, VAT guides, educational content, FAQs, and any contact or enquiry forms available on the site.
We aim to keep this policy straightforward and easy to understand. If you have any questions about how we use your information, please contact us using the details provided at the end of this policy.
By using this website, you acknowledge that you have read and understood this Privacy Policy.
Information We Collect
The information we collect depends on how you interact with our website.
Contact Form Submissions
If you contact us through an enquiry form, we may collect information such as:
- Your name
- Email address
- Telephone number (if provided)
- Business name (if provided)
- The contents of your enquiry or message
We only collect information that you choose to provide.
Email Enquiries
If you contact us directly by email, we may collect and store:
- Your email address
- Your name
- Any information included within your message
- Any attachments you choose to send
Technical Website Data
When you visit our website, certain technical information may be collected automatically, including:
- IP address
- Browser type and version
- Operating system
- Device type
- Pages viewed
- Date and time of visits
- Referring websites
- Website usage data
This information helps us understand how visitors use our website and allows us to improve performance and user experience.
VAT Calculator Usage
Our VAT Calculator is designed to perform calculations based on information entered by users.
In most cases, VAT calculations are processed automatically and are not permanently stored by us unless the information is submitted through a form or enquiry process.
Cookies and Similar Technologies
Our website may use cookies and similar technologies to improve functionality, analyse website traffic, and enhance the user experience.
Further information can be found in our Cookie Policy.
How We Use Your Information
We only use personal information where we have a legitimate reason to do so.
The information we collect may be used for the following purposes:
Responding to Enquiries
To respond to questions, requests, and messages submitted through our contact forms or by email.
Providing Support
To assist users who require help with VAT-related content, calculator functionality, or general website enquiries.
Improving Our Website
To understand how visitors use our website and identify areas for improvement.
This may include analysing:
- Popular pages
- User journeys
- Website performance
- Technical issues
Analytics and Reporting
To monitor website traffic and usage trends so that we can improve our content and services.
Security and Fraud Prevention
To protect our website, users, and systems from:
- Unauthorised access
- Cybersecurity threats
- Fraudulent activity
- Technical abuse
Legal and Regulatory Compliance
To comply with applicable laws, regulations, and legal obligations where required.
Cookies and Tracking Technologies
Cookies are small text files stored on your device when you visit a website.
We use cookies and similar technologies to:
- Ensure the website functions properly
- Remember user preferences
- Analyse website traffic
- Improve website performance
- Enhance user experience
Some cookies are necessary for the operation of the website, while others are used for analytics and performance monitoring.
Where required by law, we will request your consent before placing non-essential cookies on your device.
For more detailed information about the cookies we use and how you can manage your preferences, please see our Cookie Policy.
Google Analytics and Website Analytics
We may use Google Analytics and other website analytics tools to better understand how visitors interact with our website.
These services may collect information such as:
- IP address (which may be anonymised where possible)
- Device information
- Browser information
- Website interactions
- Pages visited
- Session duration
- Referral sources
The information generated helps us:
- Improve website usability
- Measure website performance
- Understand visitor behaviour
- Develop more useful VAT-related content
Analytics information is generally aggregated and does not normally identify individual users directly.
You can manage analytics cookies through your browser settings and cookie preferences.
Legal Basis for Processing Data
Under the UK General Data Protection Regulation (UK GDPR), we must have a lawful basis for processing personal information.
Depending on the circumstances, we may rely on one or more of the following lawful bases:
Consent
Where you have given clear consent for us to process your information for a specific purpose.
Legitimate Interests
Where processing is necessary for our legitimate business interests, provided those interests do not override your rights and freedoms.
Examples include:
- Website security
- Improving website performance
- Website analytics
- Responding to enquiries
Contract
Where processing is necessary to fulfil a request made by you or to take steps before entering into an agreement.
Legal Obligation
Where we are required to process information to comply with legal or regulatory requirements.
Data Retention
We only retain personal information for as long as reasonably necessary for the purposes outlined in this Privacy Policy.
Retention periods may vary depending on the type of information involved.
For example:
Enquiry Records
Contact form submissions and email enquiries may be retained for a reasonable period to allow us to manage communications and maintain business records.
Analytics Data
Website analytics information may be retained in accordance with the settings of the analytics provider.
Legal Requirements
Certain records may be retained for longer periods where required by law or where necessary to establish, exercise, or defend legal claims.
When information is no longer required, it will be securely deleted or anonymised.
Data Security
We take the security of personal information seriously.
We implement appropriate technical and organisational measures designed to protect information against:
- Unauthorised access
- Accidental loss
- Misuse
- Disclosure
- Alteration
- Destruction
These measures may include:
- Secure website connections (SSL/HTTPS)
- Access controls
- Software updates
- Security monitoring
- Secure hosting environments
While we take reasonable precautions to protect information, no method of internet transmission or electronic storage can be guaranteed to be completely secure.
Sharing Information with Third Parties
We do not sell personal information to third parties.
However, we may share information with trusted third-party service providers where necessary to operate our website and services.
Examples may include:
- Website hosting providers
- Analytics providers
- IT support providers
- Email service providers
- Professional advisers
Third parties are only given access to information where necessary and are expected to protect it appropriately.
We may also disclose information where:
- Required by law
- Requested by regulatory authorities
- Necessary to protect our legal rights
- Necessary to prevent fraud or security threats
International Data Transfers
Some third-party service providers we use may process information outside the United Kingdom.
Where international transfers occur, we take reasonable steps to ensure that appropriate safeguards are in place to protect personal information.
These safeguards may include:
- UK International Data Transfer Agreements
- Adequacy regulations
- Standard contractual clauses
- Other lawful transfer mechanisms recognised under UK GDPR
We seek to ensure that personal information receives an appropriate level of protection regardless of where it is processed.
Your Data Protection Rights
Under UK GDPR, you may have certain rights regarding your personal information.
These rights include:
Right of Access
You have the right to request a copy of the personal information we hold about you.
Right to Rectification
You have the right to request correction of inaccurate or incomplete information.
Right to Erasure
You may request deletion of your personal information in certain circumstances.
Right to Restrict Processing
You may ask us to limit how we use your information in specific situations.
Right to Object
You have the right to object to certain types of processing, including processing based on legitimate interests.
Right to Data Portability
Where applicable, you may request that your information be provided in a structured, commonly used, and machine-readable format.
Right to Withdraw Consent
Where processing relies on consent, you may withdraw that consent at any time.
Right to Lodge a Complaint
If you are unhappy with how your information has been handled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
The ICO can be contacted through its official website at: https://www.ico.org.uk
We would appreciate the opportunity to address your concerns before you contact the ICO wherever possible.
Contacting Us About Privacy
If you have any questions about this Privacy Policy or how we handle personal information, please contact us.
Data Protection Contact
Email: Info@Yourvatcalculator.co.uk
Website: yourvatcalculator.co.uk/
We will make reasonable efforts to respond to privacy-related enquiries promptly.
Third-Party Websites
Our website may contain links to third-party websites, resources, or services.
We are not responsible for the privacy practises, content, or policies of external websites.
We encourage users to review the privacy policies of any third-party websites they visit.
Children’s Privacy
This website is intended for general audiences and is not specifically directed at children.
We do not knowingly collect personal information from children without appropriate legal grounds or parental involvement where required.
If you believe a child has provided personal information to us, please contact us so that we can investigate and take appropriate action.
Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect:
- Changes in legal requirements
- Regulatory guidance
- Website functionality
- Business operations
- Technology and security practises
Any updates will be published on this page together with a revised “Last Updated” date.
We encourage users to review this Privacy Policy periodically to stay informed about how information is collected and used.
Summary
Protecting your privacy is important to us.
We are committed to handling personal information responsibly, transparently, and in accordance with UK data protection laws. Our goal is to ensure that visitors can use our VAT Calculator and educational resources with confidence, knowing that their information is treated with care and respect.